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Contents:
Grantsburg Hockey Board Meeting
Members Present: Mike Alderman, Brad Jones, Sheila Meyer, Bill Cordell, Rick Quimby, Darren Lien, Kim Jensen, Michelle Lee Visitors: Benton Jensen
Minutes:
- Mike called the meeting to order
- Sheila motioned to approve the minutes. Darrin seconded the motion. Motion carried.
-Sheila made a correction to the report of the Northwestern bill being $4626.00. - There has been a complaint of having the skate sharpening fee at registration being under the assumption that it is for the upcoming year when it was actually for the previous teams. The board voted last year to charge $15 for an annual skate sharpening fee. It was recommended we take part of that to help offset the cost of parts for the sharpener. Rick is recommending we set up a fund to pay for some of these costs. -Rick motioned to accept the treasurer’s report. Kim seconded the motion. Motion carried.
- Rick estimated we made around $6,000 for the Ice Bowling Event. Congratulations to Rick for accomplishing this feat. Rick said we need to get different people up there working on the nights as there were the same people working both nights. Rick wants to put up four more lanes to bowl with bowling times being 90 minutes instead of 60 minutes. Rick would like to open Saturday night up to families and churches but shortening up the hours from 6-8PM. Rick also feels we need to make more off of our silent auction items.
-There is a good chance that there were two kids from Grantsburg that were playing for the St. Croix Falls Jr. Gold team that did the damage to the locker room at the Grantsburg Rink. - Rick also wanted to reiterate that there is no coop with St. Croix Falls with a Jr. Gold team for next year at the Bantam level. There have been rumors about this possibility but at this point, those are just rumors.
-Darrin said at this point, St. Croix is not interested in a cooperative with our girl’s program but they will release girls that are interested in playing on the team. The numbers at the U12 level are questionable for next year. Each association will need to put in possible by-law changes to WAHA and WAHA will discuss it at their annual meeting. Darrin said 9 girls will be at the U12 age and 5 of those would play both boys and girls. After this discussion, it was recommended we submitted to WAHA a proposal to allow the smaller associations the ability to have girls play on both boys and girls teams. This by-law change needs to be submitted in the next two weeks. -Mike is concerned with the issue if girls play on both boys and girls teams, that if they decide not to practice on one of those teams later in the year, it affects one of the teams.
- The meeting is set for April 15th at 7PM. Mike will not be able to meet at that date. The meeting will still be held. Darrin will step in for Mike in order to fulfill his Vice President duties.
-Mike wanted to welcome Michelle Lee. Bill motioned to approve Michelle to the board as a replacement for Tori. Rick seconded the motion. Motion carried.
-Mike thanked Sheila for all of the service she provided the board over the past nine years.
-We need to put in now if we want to host a State Tournament in 2010. We need to put $100 down if we want to put in an application. We need to specify what exact State Tournament we want. It was recommended we put in for a 3A Mites/Squirts or Girl’s State Tournament.
-discussed earlier in the meeting
-Sheila discussed the financial piece of the varsity games hosted at the rink. The association is making about 40% of the concessions. We made about $4,739 for the varsity programs. We also had two less varsity games than the Burnett Association had. We are short $760 at this point. The association needed to finance $5,500 for the girl’s and boy’s varsity program. The individual families at this point on those teams will need to step up and pay for the remaining balance.
- Rick wants to set some Saturdays to get volunteers up at the arena to work on the locker room project. Every third Saturday 8-4. He wants the ice completed by October 18th.
-There was a feeling to have separate teams have their “own” banquet if possible this year. Darrin came up with a possibility of having a banquet next year on the Sunday of Ice Bowling.
-Kim made the motion to purchase the banner for the girl’s U12 team. Sheila seconded the motion. Motion carried.
- Mitch Ryan needs funds to do preventative maintenance on the mechanical room at the rink. It was decided to give Mitch the approval to go ahead and do the necessary preventative maintenance.
Bill and Jodi cleaned out the food at the rink that was left over. The food is available at a good rate. If interested, contact Jodi.
- Michelle wants to update the website. She wants to update the pictures for the teams on the website. She will also update information on watercross and Big Gust Days information. Rick made the motion to adjourn. Kim seconded the motion. Meeting adjourned.
Grantsburg Hockey Board Meeting
Members Present: Mike Alderman, Brad Jones, Sheila Meyer, Bill Cordell, Rick Quimby, Darren Lien, Kim Jensen, Jeff Linke Visitors: Benton Jensen
Minutes: 1. Meeting call to order -Mike called the meeting to order
2. Review January Minutes -Sheila motioned to approve the January minutes. Jeff seconded the motion. Motion carried.
3. Review Treasurers Report -Mike said we’re in better shape this year compared to the same time last year. The Pee Wees are looking to schedule one more home tournament. Rick is going to have an end of the season Ice Bowling event that will also bring in more revenue. - Rick talked about the possibility of hosting a mite/squirt tournament on the same weekend. This would open up a weekend where we could host another Jr. Gold Tournament. Mike wanted to make sure we’d have teams available to work those tournaments. -Jeff questioned about the $2,000 gas bill. Rick said the furnace went out but was pumping gas through it while the furnace that heats the concession area was working. That furnace was working double duty to heat the locker room area. -Rick motioned to approve the treasurer’s report. Kim seconded the motion. Motioned carried.
4. Review Old Business a. Discuss Bill Board Signage - Rick talked about a sign that was put up in a non-agreed upon space in the rink. Mike wants the commitment from the sponsor to finish the locker rooms completed. It was decided that since it was already up, the fee would be waived for this year. There needs to be a date and time every month where the sponsor has to show up and work on the locker rooms. If that piece isn’t followed through with, the sign will come down and will not be put up next year. The locker rooms will need to be finished by the end of August. Rick will go back to the sponsor and tell him about the process.
b. Discuss Appointed positions within our Association - Rick wanted to look at the terms of the associate board members. The terms are yearly. After the annual board meeting, the new board will decide who will be asked for the associate board members.
c. Discuss High School Girls Hockey (Follow up from Darren) - Darren said for WAHA next year on the girls level from Grantsburg and Burnett, the numbers are too low to have a team. Darren is wanting to see if any girls from River Valley would come out. Rick talked with a board member from River Valley and they said it would be very few girls coming up. They aren’t looking for a formal co-op but would just allow those girls to be allowed to skate with the Grantsburg/Burnett girls.
d. Letter / Follow up with St. Croix Falls (damaged property) -Mike investigated with Chris Olson about who on the River Valley team did damage to locker room six. It was decided that a letter will be sent to River Valley Hockey Association stating what happened. If it is discovered it was a Grantsburg kid who skates on the River Valley team, that kid will have limited access to the ice arena.
e. Review / Discuss Learn to skate program - Mike said the program has been great and kids love it. The proof will be next year when we see how many of those kids will sign up for mini-mites and mites. Mike said Lee Sports was generous with the equipment for those skaters. Rick feels there may need to be an associate position that is in charge of that program.
5. New Business a. Set the date for our Annual Meeting in April Mike asked Sheila to set the date for the annual board meeting. It was decided the meeting will be Tuesday, April 15 at 7:00 PM at the Community Center.
b. Tori Bowman Registration It was decided that we will talk with a possible replacement for Tori and discuss it at the next board meeting.
c. Discuss “Cool Down” period for parents/coaches Mike is wondering if we can put in our parent code of conduct where there is a mandatory 30 minute cooling off period before a parent can talk with a coach about an issue. Even though the coaches can have this as a rule, it needs to be in writing that a parent can’t address the coach before the 30 minute cooling off period after the game. Sheila said that if we’re changing the code, it has to happen at the Annual Meeting. The board will put the issue up for a vote at the Annual Meeting.
d. Cooperative Talks with Burnett / Tim Whitaker - Mike said he received a call from Rebecca Harlander wanting to get together to discuss the cooperative next year at the junior varsity level. Mike said Grantsburg is in favor of having a JV program but not how it was ran this year. We want to see more JV games. Supposedly there is a plan for a 20 game schedule next year but we’d like to see how it’s going to be financed. Mike asked the board where we would like to go with this. Jeff feels there needs to be at least a board representation at this meeting. Bill would like to see a JV team with a separate coach and separate practices. He would still like to see equal playing time except possibly for the third period since this is still a developmental level. Bill is still concerned about the financial needs of a JV team. Bill also said a parent/player handbook is needed for the high school teams.
e. Board policy on the release of GYHA players - Mike said it has always been the position and should remain the position of the board to not release a player from the hockey association. A skater would have to sit for two years before they’re allowed to skate for another association.
f. Request from GHS Band/Choir to use our portable concession stand for their Ice fishing fundraiser on Trade Lake. - It was decided to allow the Band/Choir to use the portable concession stand.
6. Other - Rick said he has received the first check for a team on Friday night for the Corporate Night at the Ice Bowling Tournament in March. He feels Friday night will be a successful night. He was wondering what age level kids we will need to be the pin setters, keeping in mind there will be alcohol served and possible safety issues (flying pins). We will need 8 pin setters. Rick said we will need some workers for the event as well Rick thinks there can be 30-40 teams available for the teams.
Brad made the motion to adjourn. Jeff seconded the motion. Meeting adjourned.
Grantsburg Hockey Board Meeting
Members Present: Mike Alderman, Brad Jones, Sheila Meyer, Bill Cordell, Rick Quimby, Darren Lien, Kim Jensen (Represented by Ben), Tori Bowman, Jeff Linke Visitors: None Minutes: 1. Mike called the meeting to order 2. Review December Minutes - Sheila made motion to approve, Jeff seconded the motion. Motion Carried 3. Review Treasures Report 4. Review Old Business i) Tammy Thoreen applied for the grant from Home Depot. When the money comes in, we will purchase materials for the locker rooms from Home Depot. ii) Discussion on getting materials from Sherwin Williams from the painting settlement that can be used for the locker rooms. Rick will check into this. 5. New Business i) There is an issue of a new advertising board that was put up in a spot where there aren’t any other boards. There is a question as to how much to charge for that board. The advertising board in question has not been paid for. Mike wanted the board to discuss the value of the location and size of the board. There are also currently boards on the west wall of the arena that haven’t been paid for. If signs haven’t been paid for by Feb.15, the boards will be taken down. There was a motion by Rick to send out a bill for north wall advertisement for $600 per year with no discount and the sponsor paints the sign paid by February 15, 2008. Sheila seconded the motion. Motion carried. ii) Discuss employee positions within the hockey association. There is a need for communication between the people in the appointed positions and the rest of the people in the association as well as the board.
iii)
Darren wants to discuss the projections for girl’s high
school hockey. Next year the girl’s high school team will have
11 girls with no seniors and no freshman. There will be a large
freshman class the following year. There was a question whether
we could approach St. Croix Falls if Luck was dropped from the
Co-op with the Blizzard. St. Croix has some girls that could
help supplement those numbers in order to build the program. 6. Other Business i) Rick discussed the possibility of an ice bowling fund raiser that will hopefully have zero cost to the association. Rick has been in contact with Chippewa Falls as they have been doing this. Chippewa is getting Rick the list of contacts for the Packers, Vikings, Twins, and Wild. We would not hit up local businesses as they have been tapped a lot. We will only hit the big businesses such as the pro teams in the two state area. Rick wants to get a picnic license for that weekend. Beer would be sold in the arena during the event. ii) Chippewa Falls has a corporate night that is adults only and has teams that are sponsored by corporations. The other night may be a family night. Rick needs help on how we would get a picnic license. Rick would like to get this going this year when the ice goes out. Darren motioned for adjournment. Rick seconded the motion. Meeting adjourned.
Grantsburg Hockey Board Meeting
Members Present: Mike Alderman, Sheila Meyer, Rick Quimby, Darren Lien, Tori Bowman, Jeff Linke Visitors: Tammy Thoreen Minutes:
i. Ordered two new sheets of Plexiglas at cost to replace the spliced together pieces at the end of the rink. ii. Want to extend the area where the insulation is sagging with some sheet metal. (Does not have to happen this year.) Need to fix the roof eventually to keep from leaking. iii. The locker room project will get the trusses set and sheeting up this year. (This is all that will happen this year.) We still need to collect more money to cover these expenses. Also we can use some of the Sherman Williams funding and products to finish the inside and outside of the new locker rooms. iv. Rick brought up the idea of metal sheeting the outside of the building so we can be considered as a metal structure.
i. We have 10 kids signed up and all the equipment is in at Lee's. Program will start January 8th and will be every Tuesday. Each family will be asked to put a $25 deposit down that will be returned once the equipment is returned. Equipment cost is $118 per bag that the association is seeking a grant to pay for this.
i. Need good floor sweeping and mopping and general clean up. Next game is the first week of January and we will be asking for help the Thursday prior to the game. Also we need to read the meter January 3rd before we fire up the chillers.
i. Was a great success but for future tournaments we will not have any other games scheduled so all association members can work.
i. Tammy Thoreen has applied for a grant for the association and has been notified that we will receive a $3,000.00 grant to utilize for building or rink improvements. (Utilization of the funds will be determined at a later date.) This is an ongoing grant that we can apply for each year. Great job Tammy!!!!
i. This will be a training night and a fun night for the kids. Anyone that can make it would be appreciated.
i. Sign will be completed before the next game. Cost will be $250 and we will compensate the sign company by letting them put an advertising sign in the rink at no cost.
i. The bantams attended the Amery tournament and Siren paid for that tournament. They would like Grantsburg to pay for the next tournament. The cost would be $450.00. Our cap on tournaments for an association is $250.00. ii. We will plan to raise the extra money with extra raffles during the home Bantam tournament. iii. The idea has been brought up to look at the cap again next year.
i. Darren brought up the idea that in the future we might offer an additional Jr Gold tournament rather than a Girls tournament. Rick said the same about the Mite tournament. The thought would be that we make our efforts to put on our Jr Gold tournaments and concentrate on our away tournaments.
i. Rick asked what our policy is on playing Sunday games. Sheila said our hand book states that games should not be scheduled before 12:00 noon. (Coaches should work with the scheduler and parents on any conflicts with this.)
i. We will flood the public rink as soon as it is cold enough.
Grantsburg Hockey Board Meeting Members Present: Mike Alderman, Brad Jones, Sheila Meyer, Bill Cordell, Rick Quimby, Darren Lien, Kim Jensen, Tori Bowman, Jeff Linke Visitors: Minutes:
- Darren made motion to approve, Bill seconded the motion. Motion Carried
- Tori motioned to approve treasurer’s report. Kim seconded the report. Motion carried.
a. Update board on rink preparation for season. - There’s a need to put some more of the matting down. - The locker room project will get the trusses set and sheeting up as well as some matting. This is all that will happen this year. - Mike said we will be able to have all the billboard spaces filled. - The goal nets will need to be restrung. b. Update on District 10 Scheduling - Kim said she is looking into scheduling some games with Centenniel. c. Review/discuss marketing plan for attracting new skater.
d. Discuss Robbie Glantz clinic….was it beneficial for our association?
e. Verify “Emergency List” numbers is updated and current
f. Colleen Roberts updated the board about tournaments.
g. Insurance relief for High School Hockey program
a. Parents participation (work items) while at practice
c. Zamboni driver training
d. Pictures
e. Keys
f. Socks
g. Replacement fund for jerseys
h. River Valley wants to rent the arena for a Midget game -for $200/hr we will provide the concession stand workers and zamboni drivers. i. Voluntary fund raiser -Jeff talked about a voluntary fund raiser that will be available at the concession stand all year. These are cake pans with engraving on the covers. j. Pizza - There is an opportunity to have “The Pizza Place” pizza brought in from Rich Graves’s new store that is going up. Rich is going to come in with an estimate for the cost. Delivery is an option for this.
Bill made the motion to adjourn. Jeff seconded the motion. Meeting adjourned.
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