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     January 18th GYHA Meeting:

    November 16, Board Meeting

     October 18, 2006 Board Meeting

     (Updated January 4, 2007)

Members Present: Sheila Meyer, Mike Alderman, Bill Cordell, Brad Jones, Kim Jensen, Craig Johnson

Meeting is called to order at 6:05 p.m. Reviewing the minutes from the month of December, Sheila made a motion to approve and Kim seconded the motion. Motion carried to accept the minutes.

Going over the treasurer’s report for the month of January, Mike made a motion to approve and Craig seconded the motion. The motion carried to accept the treasurer’s report.

Discussing the monies that are owed to GYHA through parking lot pledges and registration fees owed. How to handle this situation and get the monies owed to us but yet work with people as much as we can. We are going to send out a “payment agreement” for the people to sign and return to Sheila by two weeks after receiving the letter with a detailed description on how they will pay. We are going over the pledges for the parking lot that are past due. Mike and Sheila are going to keep trying to get money for the parking lot pledges.

Discussing the cooperative for the BYHA/GYAH and the lead school district of Webster approved the cooperative. Mike will update the board next month regarding the cooperative agreement.

Objectives for Cooperative group with regards to their upcoming meeting, including early registration for Grantsburg players to determine accurate player numbers. Bill is going to discuss this at cooperative on the 30th of January and next month we are going set a date for registration for the 2007-2008 season.

Locker room project is in Rick Quimby and Curt Lee’s hands. They are looking into getting state approved plans and plans for locker rooms all together so when the time comes we are going to be ready. More facts to come as information comes in.

The update the Sherwin Williams paint issue and nothing changed yet but Mike will email us (the board members) as soon as he hears something from Bill Norine.

Watercross update is coming along very well. Duke Tucker and Mike are working on sponsors for the event. Things are flowing very nicely. There will be a meeting on Wednesday the 24th of January for the watercross chairpersons.

Other business:

River Valley wants to rent ice for 2 games on January 28th and our association will the zamboni driver and take care of concessions. River Valley will be responsible for the clock, score sheet and the penalty box.

Jamboree for the Mini Mites tournament has 7 teams for the tournament. We are thinking to do a cross ice games and have two games going at one time. Bill is going to see if Chisago to see if they would let us use a divider for the rink.

The board would like to give Brett Ilgen a special thank-you for all his hard work in making all the picture frames for the Boys and Girls WIAA Cooperative High School teams. Very fine job Brett!!!

Next board meeting will be February 15th at 6:00 p.m. at Gin Rickey’s.

Craig made a motion to adjourn to Kim seconded the motion. The motion to adjourn carried…

See you all next month!!
 

December 2006 Board Meeting:

Members Present: Mike Alderman, Darren Lien, Sheila Meyer, Tori Bowman, Craig Johnson, Brad Jones,
Bill Cordell

Special Guests: Josh Olson
 

Review the November minutes, Tori made a motion to approve the minutes and Darren 2nd the motion. Motion carried.

Reviewing the treasurer’s report, Mike went over some details on the report just to hit on some strong points and what we have to do to create more revenue. Craig made a motion to approve the treasurer’s report, Tori 2nd the motion. Motion approved.

Review the W.I.A.A cooperative agreement including the Memorandum of understanding with B.Y.H.A and Blue Line Club. Sheila and Darren are going to keep working on the little glitches such as skate sharpening, etc… between the two associations. Mike notified the board that there will be an “All Association Vote” on January 3rd 2007 between 5:00-8:00 p.m. This vote will determine if GYHA will support continuing the WIAA coop for the next 2 years (2007-08 and 2008-09). Only registered association members and associate members may vote. Darren made a motion to approve the M.O.U between Webster school district, GYHA and BYHA. Bill 2nd the motion to approve the agreement and have an association vote. Motion carried.

Discussing the tournament schedule and rented ice for the remainder of the season. Coaches and managers have to get out and try to fill the tournaments. We are going to figure out a bottom dollar price on a tournament to get the teams in the doors.


Ice rental will now go through Kim Jensen no matter what. This will eliminate any miscommunications between persons.


Going over a proposal from Josh Olson on replacing all the lighting fixtures to a better fixture with a more efficient light bill along with better lighting. The board is very impressed with the proposal but it is not in our budget at the moment.

Other Business:

We need to revise a motion made earlier on not paying referee’s mileage. We will now pay mileage at $0.30/mile with a cap at $45.00. Sheila made a motion to approve and Brad 2nd the motion. Motion carried.

The paint issue is going forward with an arbitration hearing with our lawyer and Sherwin Williams lawyers working this out without going to court.

Craig made a motion to adjourn the meeting Sheila 2nd the motion. Motion carried.

The next meeting will be Thursday January 18th at 6:00 p.m. at St. Croix Grille.
 

November 16, 2006 Board Meeting:

Members Present: Mike Alderman, Kim Jensen, Tori Bowman, Sheila Meyer, Darren Lien, Brad Jones, Craig Johnson

Burnett Members Present: Rebecca Harlander, Dave Peterson, Linda Robinson, Jim Richison, Jenny Stewart

Renting ice to River Valley for $100.00 per hour for the 2006-07 season. This is different than what we had agreed upon before but due to competition with other rinks the board made the decision to rent to them for River Valley.

Scheduling for the rink for the rest of the year will be done by Kim Jensen. If anyone wants more games it will be up to the coach to schedule and let Kim know immediately and she will then let Bill Cordell know. Every game and rented ice is to go through Kim.

Old Business

Men’s league has started for the year.

Water fountain has been removed by Burnett Plumbing.

Video display at school displayed at conference’s on the 9^{th and 16th went over great.}

PPC is lead by Julie Lee this year. Tori is volunteered to be the board represenitive for the PPC.

A $500.00 donation from General Casualty Insurance Company for the learn to skate program so it will be at no cost to the skaters.

Open skate coupons were distributed on 11-03-2006.

With the old Dehumidifier we are going to wait until next year.

Members Present: Mike Alderman, Brad Jones, Sheila Meyer, Kim Jensen. Tori Bowman, Bill Cordell, Darren Lien

Guests Present: Chris Erickson, Colleen Roberts

Mike called the meeting to order at 6:06 pm. Bill made motion to approve the minutes from September and Sheila 2^nd the motion. Motion carried

Sheila presented the treasury report. She said we need to start getting more cash flow coming in as we will have larger bills to pay coming up. Monarch said we have until the end of the year to payoff the parking lot pavement. Tori made the motion to approve the treasure report and Kim 2^nd the motion. Motion carried.

We have a commitment of 30 hrs of ice from St. Croix. They would also like to have 3 or 4 games at Grantsburg. If they have poor ice, they may use us even more hours. Sheila made the motion to offer ice time to St. Croix for $130/hr and if they go over 75 hours, we’d charge a flat $110 fee. Mike 2^nd the motion. Motion carried.

Tournament registration and game registration: Siren didn’t show up to any of the registration meetings.

Update from Craig at the arena. Locker room 1 needs to be painted as well as one of the small bathrooms. Other than that, Craig and Mike are happy with how things have been going at the arena. The locker rooms at the end of the arena look nice.

The dehumidification system didn’t sell on Ebay. Craig is looking into plan B.

The ice is getting painted tonight. We will need to start misting. The misting is a 12 hour process so Craig will contact the coaches as to getting this accomplished.

Update from Bill on registration: Only one person registered at last week’s registration. The referees will all pass their test according to Bill. Bill says he has 10 referees but we may be short on referees for high school games. Bill has a website he can go to get the names of referees qualified to do those games. As far as the financial support, we only have one player in need of assistance. That player’s fees are already covered.

Bill wants to have a coaching meeting but will email Mike the date. He would also like a couple of coaches to stay late in order to chew out the referees for practice.

Mini-Mite Program: The first Learn to Skate program is November 26 but the first Mini-Mite start-up isn’t until the first week of December. Sheila put a proposal out to have the start-up meeting in mid-November so the kids can get their equipment and be able to get what they are short on. Mike will contact Brett and Craig.

Darren Lien said the U-12 & U-14 girl’s cooperative with BYH was approved by WAHA. They plan on having one tournament where both the U-14 and U-12 can play. Darren and Craig will do the coaching. The total cost of the tournaments will be $875. Mike made a motion to increase the tournament registration fee cap to match the cap of the BYH for the U-12 & U-14 girl’s cooperative. Tori 2^nd the motion. Motion carried.

Mike and Brad discussed the manning of the registration video booth at the elementary and Nelson. We want to have the booths manned on Nov. 9^th and 16^th. Mike talked about having a sign-up sheet for people to man the booth. Mike will set up the schedule. Bill made a comment about handing out coupons for a "free" open skating session on Fridays in December.

The first Learn to Skate is November 26. This information can be given out during the conferences as well as the Friday folder.

Update from Bill about the possible Bantam Cooperative with BYH. We only have two skaters interested. A comment was made by Sheila that BYH should be the lead association for the cooperative. Bill talked with BYH about having the Siren team come over to Grantsburg to have earlier practices rather than the 9-10 PM time slot at Siren. Bill would like to have at least 2 games per player at Grantsburg but also knows that we have only 2 skaters. Sheila made the motion to allow Bill to go ahead with the discussion for a cooperative Bantam team with BYH and have him update the board with the information. Kim 2^nd the motion. Motion carried.

Rules and procedures about the possibility of having a skater skate at a higher team level. Mary Labatt has 2 sons that are pretty good players. One of the 7^th graders is a pretty good goalie who wants to play at the Bantam level. According to Bill, both associations have to agree that it’s okay for this to occur since it’s a cooperative program. There is a question about the process that needs to take place in order to make this happen.

Sheila updated the board on the letter sent to the Varsity Hockey Players about registering with the association in order to skate at the Varsity Captain’s practice at Siren.

Some of these skaters paid $20 for skate sharpening but Sheila recommended sending the money over to Siren since the kids will be skating over there the whole year.

Sheila reported on the Village decision about the outdoor ice for the city. The park committee wants the outdoor rink rather than offering a free Sunday open skating. Sheila feels we need to increase our $2 open skating fee to $3.The minimum skating time should be 2 hours of skating. The feeling was not to offer a free Sunday open skate if we flood the outdoor rink for the city. Sheila made a motion to raise the open skating fee to $3 as long as there is a minimum of 2 hours of skating. Brad 2^nd the motion. Motion carried.

Colleen Roberts talked about fundraising activities. There’s a possibility of selling Puffins pastry for $12/box and we make $5.50 for every box sold. Butterbraids sell for around $8/box. There’s an idea to sell the butterbraids before the holidays. Tori is going to look at finding another vendor for the pizzas. Mike encouraged Colleen to call the guy selling the Puffins so she can have a taste test.

Colleen also gave a quote on clothing. She went over to Lee’s Pro Shop. For $39, people can buy a pullover jacket. There’s a grey sweatshirt with purple hockey laces on the front. The sweatshirts are running at $36 without embroidery. With embroidery, the cost will be around $45-$50.

Chris Erickson brought up the fact of having practices on Wednesday night and how it conflicts with CCD. There is a discussion about how the schedule needs to be looked at.

Kim talked about the pizza sales raffle last year and how it was successful. Kim said if people we did this in order to get people to work more than 25 rink hours; they could get their name in a drawing. Prizes could be a free night stay at the casino or money. For every 10 hours you work past the 25, you get a raffle ticket. Kim talked about having a board at the rink that would display the hours people put in rink or fundraising hours.

Byron Higgins called Mike about the possibility of doing a home show. They will be using the community center for the show but would like to use our parking lot. This will come back to the board for approval if it’s going to happen.

Men’s league approached Mike about a men’s league discount if they paid in full for the season rather than paying $5 each time. If they paid up front, the cost would be $80. Brad made a motion to give a 20% discount for men’s league hockey players paying up front. Bill 2^nd the motion. Motion carried.

Tori said there is no cheese machine at the rink as the one bought off of Ebay last year doesn’t work. New cheese machines are going to cost around $350. There’s a machine that can be leased for $250/year. Tori thinks the lease is the better route to go. She doesn’t know if that is a yearly lease or not. They would throw in a two free cases of cheese with the lease. A case of cheese can cost up to $90. Chili can be used with this cheese and chips as well.

Cindy sent a letter to the board wishing to resign from the hockey board. She will finish the year out doing the scheduling for games and tournaments.

The board discussed families with multiple kids in hockey and the amount of time parents have to spend putting in hockey hours. The board feels the team managers and coaches need to be aware of these situations and not schedule those parents for a lot of the hours since many are putting in a lot of hours for hockey otherwise.

Mike is going to run an add in the Blue Line Yearbook from the Grantsburg Hockey Association.

Tori brought up the need to have the PPC (Player Parent Coach) Council in place before the season starts.

Sheila made a motion to adjourn the meeting. Tori 2^nd the motion. The motion carried.

September 27, 2006 Board Meeting

Members Present: Mike Alderman, Craig Johnson, Sheila Meyer, Kim Jensen, Darren Lien, Tori Bowman, Bill Cordell, Brad Jones

Guests Present: Roger Wood, Bill and Sue Folk, Chris Erickson, Benten Jensen

Mike Called the meeting to order at 6:10 pm. Bill made motion to approve the minutes from August and Brad 2^nd the motion. Motion Carried.

Craig made a motion to approve the treasures report and Tori 2^nd the motion. Motion Carried.

Cyndie got the report on ice rental, River Valley and Pine City have shown interest in ice rental. We are shooting for the week of the 15^th of October and try to have it ready for the 23^rd of October.

Rink is ready to be flooded but the locker rooms and rest of arena needs a lot of cleaning. Cleaning days are Monday and Thursdays.

The zamboni sold for $1000.00 and no bid on the De-Humidifier. The zamboni is going to be shipped upon the payment.

Learn to skate update and mini-mite program. Mini-Mites will start practice December 5^th and no games till January 5^th. Arlen Jensen is willing to take it if his work permits. Learn to skate will be a 10 and under program for kids that want to learn how to skate and learn some basic skills. All practices will be on Sunday’s right before open skating. Bill is calling Bob Normand to find out the insurance and registration issues for these kids.

Update from Bill on registration including financial support for registrants. Final registration date will be set for October 12^th from 4:00-7:00 pm at the GYHA. Sheila will put an add in the paper for this and also put a note about the learn to skate program. Brad said he will put up a sign up at teachers conferences to help promote the program. Financial support for people that are in need so there child can play hockey will be discussed on a case to case basis. We are going to put up a box up and a poster up to promote the scholarship program.

Darren will go over the possible co-op for the U-12 and the U-14 girls with Burnett Youth Hockey. He has a proposal that he drew up and sent to Burnett: (see attachment on the bottom.) Craig approved the co-op agreement with BYHA and Sheila 2^nd the motion. Motion carried.

Bill wants to get together with all coaches to go over the new rule changes and how games will be called due to the rule changes. Bill will email all coaches to get together so all coaches are on the same page. This is a mandatory meeting for ALL coaches and assistant coaches.

Bill has made contact with all the referee’s and they are going to meet at Bill’s house to go over the test on the 11^th of October at 6:30 pm.

Region one meeting in Spooner update from Sheila. If we submit a letter to WAHA for promoting the "learn to skate program" or whatever and we may be eligible for a check to offer it for free. At the meeting you have to "BID" on playoff tournaments. We ended up getting the Mites and the U-12 girls here in Grantsburg this year. Thanks Sheila!! WIAA H.S. players should register with their own association to be covered under USA hockey also.

Other Business:

We discussed the possibility of a WAHA High School team with Roger. It still hasn’t changed due to the numbers. We will not offer a WAHA High School team.

Roger also went over some insurance information with USA Hockey and Bill will go over it with the coaches before season. It is about players getting injured on the ice.

The old hockey rink boards that were piled by the shed are gone. The senior class took them for there homecoming bonfire on Thursday the 28^th of September.

Bill discussed briefly the low numbers on the Bantam team and he wants to check with Rebecca Harlander, the president of BYHA, to see what the possibility of a co-op at the Bantam level. Bill will get back to us with what he finds out.

Tori made a motion to adjourn the meeting and Craig 2^nd the motion. Motion carried.

Next meeting will be on Wednesday the 18^th of October at 6:00 p.m.

Attachment

Proposal for co-op with BYHA at U-12 and U-14 girls:

• Most to all practices are to be held at the Grantsburg Rink.
• Most of the home game will be played at the Grantsburg Rink.
• Greg Norman requested that we schedule a couple of games before the Burnett Lady Blizzard’s Saturday games (two or three) (Parents night).
• BYHA has a home U14 tournament planned.
• GYHA has a homeU-12 tournament planned.
• Balance of the home games will be at the Grantsburg Rink.
• We are shooting for 18-20 games including home and away tournaments for the U-12 and U-14 level.
• U-14 registers team by GYHA. Lead org.
• U-12 registers team by GYHA. Lead org.
• Both U-12 and U14 would have an away tournament.

  *Practice times Monday, Tuesday, and Wednesday 6:30-7:30 at Grantsburg.

If approved:

• Letter to WAHA from both GYHA and BYHA.
• Tournament cost caps are not the same. We would go to a tournament with both levels offered and split the team about even numbers between U14 and U12’s.
• Jersey issue to be decided.
• Team name
• GYHA if numbers permit could have a couple of U-10 games. (Not a registered team)

Numbers:

Burnett Youth Hockey Association

• approximately 3-4 at U14 age.
• approximately 8 at U12 age.

Grantsburg Youth Hockey Association

• approximately 1 or 2 at U14 age.
• 3 at U-12 age.
• approximately 5 to 7 at U-10 age.

U14’s TEAM = 12-15

U12’s TEAM = 16-18

August 15^th 2006 Board Meeting

Members Present: Craig Johnson, Mike Alderman, Sheila Meyer, Tori Bowman, Brad Jones, Bill Cordell, Darren Lien, Cyndie Omar, Kim Jensen

Meeting called to order at 6:05 p.m. Bill made a motion to approve the minutes, Darren 2^nd the motion and the motion carried.

Treasurer report was gone over and we discussed the financials of our association. Craig made a motion to approve the treasurer’s report and Tori 2^nd the motion. Motion carried.

Lloyd Kallman of Western Sales is going to get the dehumidifier and the old pull behind zamboni on e-Bay. Lloyd said he would run the add for 10 days and hope for the best. Craig asked for a $500.00 reserve on both items. Also Craig might have the 1000 pounds of weights for the tractor sold. He will know by August 20^th.

Sherwin Williams has finally responded to our law suit. They have hired a law firm from the Twin Cities and they are going to meet with Bill Norine, our attorney. Bill will keep us informed. All the meetings will be held in Burnett County and Bill feels very positive that things will work out for us.

Mike checked into the bulk mailing stamp. He figured that it wouldn’t pay to go with bulk so we are going to stay with postage stamps.

Kim gave an update on the Billboard Advertising Campaign. Kim and Mike are going to head this up and try to go out and get more sponsors. Duke Tucker is also going to work with them.

Update from Bill on Mini-Mite coach. Nobody has contacted him on the coaching for this age. Mike talked to Rick Quimby and he said he would help out if they need. Arlen Jensen also said he would like to coach during the month of December. We also discussed the in-house program and marketing for this along with Mini-Mite. More details to follow in the September meeting.

Sheila gave an update on the High School Cooperative. Sheila and Mike met with Rebecca Harlander the president of Burnett, Greg Sears the WIAA boys coach and Greg Norman the WIAA girls coach. The meeting went on about how we have to approach the school boards so everybody is on the same page and everybody agreed on that approach. They spoke about the Blue Line club possibly being responsible for all the financials for the WIAA hockey teams. We are looking to co-op 50% for both WIAA Boys and Girls so there will be High School hockey again in Grantsburg. More meetings will follow discussing the future of the WIAA hockey.

Update of the registration for the WAHA high school hockey team. A total of eight players showed up to register. Ron Wilhelm and Roger Wood just showed up to the meeting to discuss the High School team.

We talked about the numbers and the possible injuries with an eight player team are such a risk to take. The board made a decision to NOT offer a WAHA High School Hockey team. Mike made a motion to Not offer a WAHA team and Sheila 2^nd the motion and the motion carried. Bill wants to write a letter to the parents of the players that registered to let them know about our decision and encourage them to be a part of the WIAA JV cooperative.

Reviewing the player financial support program, we are still looking for ways to raise money for players and families who need a little assistance for the registration fee. Darrin and Bill are going to find out from other associations to see how they deal with this. Mike is going to look at ways to generate funds.

Watercross meeting will be held in 2-3 weeks. Duke had talked to Mike and John McNally the Watercross director and they will go over the financials and we will go from there.

Bill had information for a 3 on 3 fall league in Chisago that is doing this and would like to promote this for the kids to go. Starting on Sunday September 10^th and there is 10 sessions for $110.00. This is for all levels boys and girls.

News articles for September newsletter should be done August 28^th that need to be in there. You can get them to Tasha Olson so she can put the news letter together.

The request for ice rental is not doing so well. North Branch has cooped with someone so they don’t need the ice. Pine City wants 20 to 30 hours at the end of September. We need to make a decision on when we put in the ice. We will decide on that next month. If something changed due to a demand we will have to get it done.

Cyndie doubled up the tournaments (mite – squirt, pee-wee-bantam) to try to bring in more revenue and get more teams here at one time.

Tori is going to have the managers notify all the players on their team about the parade to get participants. We need to figure out what we want to do. Bill said he has a 14 foot trailer with side rails on it we could decorate for a float. He will bring it to the rink upon request.

Cyndie wants every coach to take a "Let’s Play Hockey" magazine to go through and find out when they want their tournaments so she knows when to block them off. You need to have them in before August 28^th. Remember there is a $250.00 limit on our out of town tournament, the parents pick up the rest.

All coaches MUST wear helmets with on ice training during any practice. Mike is going to get more information on this.

Tori asked about the option of having vending machines for ice rental and maybe some slow practices to eliminate the need to have someone in the concession stand at all times.

Also we need to make room for updated pictures of the GYHA teams and the Boys and Girls WIAA plalyers. This might mean that we take some of the old ones down?

September 12^th is registration for the GYHA.

Brad Jones wants pictures or videos to put on the web-site. If anyone has any of this please get them to Brad.

Brad made a motion to adjourn and Bill 2^nd the motion and the motion carried.

Members Present: Craig Johnson ; Mike Alderman; Sheila Meyer; Cyndie Omar; Tori Bowman; Bill Cordell; Roger Wood

Special Guest(s): Kim Jensen

Meeting called to order at 6:20 p.m.

Cyndie made a motion to approve the June minutes and Mike seconded the motion. Motion carried.

Tori approved the June Treasurers report and Cyndie seconded the motion. Motion carried.

Locker room plan update from Curt Lee. Curt got an estimate from Bass Lake Lumber for doing the locker rooms in wood and steel walls, not in block, but included the plumbing; the estimate came to about $11,000.

New ref fees that Bill came up with after taking the travel expense into consideration. Trying to keep the local refs. Active in our association.

HS- $45.00; Bantam-$36.00; PeeWee-$32.00; Squirts-$28.00; Mites-$16.00; U-12 Girls-$28.00

We are still talking about giving a traveling fee if we have to be call in a ref from out of town due to an emergency. We will see what the demand is and cover this at a later time. A fine for a "no-show" will be the game fee. Mike made a motion to approve the referee fee changes and Sheila seconded the motion. The motion carried.

Coaches:

Darren Lien head coach and Craig Johnson Assistant for the U12 girls.

Ron Wilhelm to coach the head coach for the High School.

Bill Cordell head coach of the Bantams.

Dave Roberts head coach for the PeeWees.

Curt Lee and Mike Alderman to coach the Squirts.

Benton Jensen and Randy Bowman would like to coach the Mites with Benton head. Brad Jones would like to assistant coach the Mite assuming Rick Quimby being head. Rick didn’t formally apply for the position. Sheila made a motion to accept the coaches as follows.

Craig seconded the motion. Motion carried.

2006 Watercross review. Mike was impressed with the outcome of workers with in the Association that were there putting in their time. We will talk more at the Watercross meeting. Meeting date will be determined.

Craig will get the information to Kim so she can finally get the old dehumidifier on E-Bay. She was waiting for Mitch to get back to her. Also Craig is looking into selling the weights. Next month to hopefully give a positive update.

Ice rental update from Cyndie is that she hasn’t heard anymore yet. She is going to put a big add in Let’s Play Hockey this month.

Reviewing and discussing the resignation letter from Roger Wood. The letter that Roger wrote he said will stand. The board accepted Roger’s letter of resignation.

Mike has asked Kim Jensen to be here if Roger did resign that maybe Kim would be interested in being a board member. Kim was the next in line at the annual meeting with the second highest votes to be on the board. Mike made a motion to appoint Kim Jensen as a new board member and Bill seconded the motion. The motion carried.

The High School WAHA team, do we know if we can have a team? We might have them register in August and let them know why. We are looking for commitment from the families. Bill is going to get a letter out to the families. Mike is going to help with the letter.

Getting the rink ready by October 1^st. Craig will go up to the rink and make a list of things that need to get done so we have an idea of what to do to get ready for ice time. Update next meeting.

The fair food stand contract was given to Sheila from Bruce Scheider for us to go over. Sheila is going to give it to Kim Johnson to review and sign.

The question the Village of Grantsburg had about giving the $5000.00 for free open skating on the indoor ice not the outdoor ice was discussed. The board will discuss it again after we have the schedule set. This will be an open skate sponsored be the Village of Grantsburg.

The committee that met with the cooperative teams is meeting on Tuesday the 25^th at 7:00 at the Lodge Arena to discuss next years cooperative WIAA team.

Tori made a motion to adjourn the meeting and Bill seconded the motion. Motion carried. Next meeting will be August 15^th 2006.

Members Present: Brad Jones, Cyndie Omar, Darren Lien, Craig Johnson, Tori Bowman, Mike Alderman, Bill Cordell, Roger Wood

Guests: Kim Jensen, Colleen Roberts, Brent Roufs, Sue Folk, Duke Tucker

Mike called the meeting to order. Brad made a motion to accept the May minutes and Tore 2^nd the motion. Motion carried.

Sheila was gone so we are going to approve the May treasurers report during our July meeting.

Update on the old Rink Drier and the old zamboni. Kim Johnson has been given a picture c.d. of the items and is going to be put on E-Bay for sale. Kim is getting some final information on them so she knows what to put in the ads.

The paint issue. Bill Norine has made contact with Sherwin-Williams. They have made no attempt to return his calls. Bill will formally have papers served through "Metro-Legal" if he gets no response.

Ice rental- Pine City and North Branch are the only two that have shown any interest in renting ice time. They want it in late September and early October. Cyndie wants to put a add in Let’s Play Hockey along with our tournament information. We are going to shoot for October first to have ice.

The watercross chairpersons first meeting will be the 15^th of June right after the board meeting. Cyndie and Duke will be taking over that meeting and let us know where they are at with their new positions and hope to get ideas on what the next step is.

Player Athletic Scholarship Program- We needs ideas to make extra money for this fund. Mike will have a private party at his home to help generate some funds. Mike is going to figure out when it would be best for him and let us know.

The update on the MAHA subject is, we need an approval from WAHA before MAHA will even consider us. Bill has done a great job researching this and after conversation with his MAHA contacts this is what he found out. We are still going to try to scrimmage with the MAHA teams so we can get out and involved with them teams.

Update on the St. Croix Falls Hockey proposal, do we want to support a co-op with their association. Mike made a motion to vote on this tonight and that we do not support the SCFHA proposal. Bill 2^nd the motion. Roger was the opposed. Motion carried.

The BYHA-JV proposal was read out loud and we are revising and changing some of the wording to clarify issues. Mike is going to send it off to Rebecca Harlander the president of BYHA and give us an update next month.

New Business:

Mitch came to the meeting to discuss the locker rooms and what we will have to do to put them up. This is the plumbing, footings, and the block laying. We have decided to have Randy Bowman of Bowman Construction look into the job and see what we are looking at financially to do this ourselves. Tori will get back to us at the next meeting.

The next meeting will be July 20^th at 6:00p.m. At the Mike and Carol Alderman’s home. If the weather is not permitting for us to do so than we will meet at St. Croix Grille at 6:00 on the 20^th of July.

Craig made a motion to adjourn the meeting, Tori 2^nd the motion. Motion carried.

June 5, 2006 Special Meeting - RVHA Proposal

Members Present: Craig Johnson, Sheila Meyer, Mike Alderman, Cyndie Omar, Roger Wood, Brad Jones, Bill Cordell—late

Special Members: Kerri Tirrel, Tasha Olson, Chris Olson, Alysia Hauner and son Frank, Duke Tucker, Tina Sutterland, Matt Wood, Jamie Robb, Mackenzie Omar, Zena Boettner and son Steven

Mike passed out a proposal to all the Lion’s Members going over thoughts and how we as an association decided to take on the Watercross and how we would really like to have the approval of the Lion’s and also their cooperation to rent their building and equipment until we can figure out what is the next step.

Jim Nelson said they would talk about with the Lion members and get back to us.

Members Present: Craig Johnson, Sheila Meyer, Brad Jones, Cyndie Omar, Mike Alderman, Roger Wood, Bill Cordell, Darren Lien

Special Guest: Duke Tucker

Mike made a motion to have GYHA take on the running of the 2007 Watercross event as an annual fundraising event. Cyndie seconded the motion. Motion carried.

Mike said he would take on the lake issue and he is also going to go after the fireworks sponsor.

Bill said he would take on the camping director and site manager positions. Bill is going to ask for Brent Roufs to help him. Bill will call Brent Roufs

Cyndie Omar and Duke Tucker are going to take on the Executive Directors positions. They will be working with John McNally (the watercross director), and doing their best to shadow him all weekend of the event.

Roger Wood said he would take on the Food-Beverage Manager.

Sheila Meyer and Tori Bowman are going to take on the Treasurer job. Sheila is going to get the financials from last year’s watercross. Sheila will call Tori.

Brad Jones and Craig Johnson will take on the security manager positions.

Darren and Lori Lien will take on the Ordering Manager position.

Volunteer Coordinator, we are going to talk to Kim Jensen and Colleen Roberts to see if they would be interested in splitting the task.

Vendor Manager, we are going to ask Brett Ilgen to see if he would be interested in taking on the task. Craig will call Brett.

Craig is going to get a break down on what they do on a daily basis to prepare for the event.

Brad made a motion to adjourn the meeting, Sheila seconded the motion, motion carried.

Members Present: Mike Alderman, Craig Johnson, Bill Cordell, Darren Lien, Roger Wood, Cyndie Omar, Tori Bowman, Brad Jones, Sheila Meyer.

Special Guests: Steve Stenberg, Kevin O’Brian, Buffy Falsgraff. All from River Valley Hockey Association. (RVHA) in St. Croix Falls.

Mike called the meeting to order at 6:10 p.m.

Sheila made a motion to approve the minutes and Tori seconded the motion. Motion passed by all.

Sheila gave facts of our financial status we have ahead of us. We looked at the fixed bills through the summer that Sheila has put together and talked more on the need for rented ice or other fundraisers. Craig made a motion to accept the treasures report and Bill seconded the motion. Motion carried.

The group from RVHA is here to talk about the upcoming season with their short number of players. They are very interested in a Co-op or however it would work for both of us. This would be at Midget or High School level. ( All are 1991’s). They passed out a sheet of explanation for all of us to go over. See attached…

The board is going to call a special meeting with the parents and the players to bring them up to speed on what the proposal with RVHA and let them feel it out and put their input on the subject. Roger will call the parents and set up the meeting time. This will be a special meeting! Shooting for the 5^TH of June at 6:00 at St. Croix Grille.

Tori is giving the update on changing our constitution regarding voting rights of families. She called IRS and they said to send in a letter and explain what we are doing and it shouldn’t be a big issue. As long as we are not changing from hockey to soccer or something like that. Tori is going to send the letter that she drafted to the IRS. She will update us as soon as she hears back.

News letter that will be mailed out in June to all the GYHA members. Bill is going to send in a letter talking about the registration increase and that we will take payments anytime if people are interested in making monthly payments or whatever works for them. Tasha is going to get the news letter done and Sheila said she would mail it out.

Verifying the Chairperson list for duties at the rink. We have updated the list and Cyndi will update what she has done so far on her spread sheet at home. We still need more volunteers for other duties.

Out door Rink is moving forward with the kicker board all on, the sand is hauled in and leveled off. Curt Lee will put up the end gates on the rink. Darren is going to head up people to put up the fence. The remainder of the rink will be hauled away. Craig to check on scrap and getting rid of it!!

Big Gust weekend is going good; Kim Jensen is calling people and has everything under control for our duties for the weekend.

Letter from BYHA regarding J.V. Cooperative for 06-07 seasons is not available at this time. When Mike will get a copy of the letter he will make sure we all get a copy via email. Darren has called various people to help make a U-14 girls Co-Op with Burnett. He will further pursue this with Becky Harlander ( BYHA President). They will try to come to an agreement with each other and see what happens. He will update next month.

Ice rental update from Cyndie. She has sent out 30 plus letters to Associations all over the area. She has positive feedback from Pine City. Cyndie and Mike are going to start calling the other Associations and following up on ice rental. We need to have anyone that books ice time put down a deposit. It is looking like September is our date now but if we can fill more we will start in August if needed.

Locker room issue, Darren suggested we should put the idea of upstairs viewing off and go ahead and build locker rooms with the blocks we have now. We should postpone the upstairs viewing until later date and when we have more cash. Roger is going to talk to Jed Marek and see if he would be willing to lay the block free of charge. Mitch will be asked to come to the next meeting to discuss the locker room plans. Darren will call Mitch.

Brett Ilgen has said he will be more than happy to pour a slab by the concession stand south door outside to keep water away and possible grilling area. We will have Brett frame it up and wait for Hopkins to get a over order and they will come and dump the concrete for free. Steve Coy works at Hopkins and he said someone will have to be ready when they call us.

Report from Cyndi on the annual WAHA meeting. We did not get a State Tournament again for the 2008 season. Cyndie did learn about the five $1000.00 worth scholarships available for players. These are collage scholarships.

Discuss the Watercross fundraiser for 2007 season. Can GYHA look to take on all or part or this event if IWA ( International Watercross Association) wants to keep the event in Grantsburg? Mike has done a lot of research this last week meeting with certain people that are involved with watercross. Bill made a motion to pursue the option of the GYHA coordinating the Watercross event beginning in 2007. Sheila has seconded the motion. We are all in favor of pursuing the watercross. Our next step is to go to the meeting with the Lion’s and see how they feel and reassure them that we want to work with them and have their full cooperation. We will meet with them on June 1^st at the Lion’s building. Chet Johnson is the President of the Lion’s and Craig will talk to him. John McNally the director of watercross, is going to discuss with the watercross board and let them know that we may be interested in the event.

Roger got bids on locks for the doors at the arena. The locksmith from Webster Lock said $210.00-$400.00. The Wayne’s Wood Lock and Key will do it for $320.00. Three doors and twenty keys.

Special Board Meeting on June 5^th at St. Croix Grille at 6:00 make sure you attend if you can. It is about the RVHA and GYHA coop.

Mike asked that ALL board members attend the Lion’s meeting on the 1^st of June to discuss the watercross.

Craig made a motion to adjourn the meeting and Darren seconded the motion. Motion carried!

April 27, 2006 Board Meeting

Members present: Mike Alderman, Tori Bowman, Sheila Meyer, Darren Lien, Brad Jones, Roger Woods, Cyndie Omer

Mike called the meeting to order, he insists that we keep things going. His goals are to be financially strong. He said we need to focus on moving forward with marketing, fundraisers and move forward financially. He also gave an extra thanks to Sheila for her heads up on the financial decisions in 2005.

Going over the March annual meeting minutes. Craig makes a motion to accept the minutes, Roger 2^nd the motion. Motion carried.

Going over the Treasurer’s report. Sheila explained where we are at and talked about where we should be with cash flow vs. expense. Tori made a motion to approve the treasurer’s report, Brad 2^nd the motion. Motion carried.

Agenda:

Votes for families or per household, is that in the constitution and how can we change it if we need? Or is it in the by-laws. We may need to call the IRS to see if it can be changed. And to change, it is a majority vote to change, is that the members present or as an Association. Tori will call the IRS to see how we change the constitution and by-laws. Sheila is going to get Tori the information. Tori will update next month.

Association news letter, who is going to print it, who will provide content (board members), and agree on print schedule. Bill thinks that it should be done quarterly in off season and monthly during the season. Cyndie will call Tasha Olson and see if she would be a big part of that. Bill said he would do it if nobody else will. We are looking for a news letter the 1^st of June.

Things to go into the news letter were agreed by the board members, but we are all open to anything that members think need to be in. We will make sure that everyone will be able to get information to the person in charge of the news letter.

Tuesday September 12^th is the registration date. It will be printed in the newsletter. Brad suggested getting info to the schools and getting it in their Friday folders. Bill is to set registration time and be in charge of the registration article for newsletter.

Update on St. Croix Falls Hockey Assn. and their interest in skating at certain levels with our association. The SCF association wants to have some input on this subject. They are going to attend the next board meeting to talk to us as a board. They want a couple of home games and practices. This will be a year to year basis.

Update with WIAA. Mike met with Becky Harlander, President of Burnett Youth Hockey Assoc. and they talked about the possibility of a combined J.V. program for the 2006-07 season. They have agreed to contact each other with all discussions. Mike will update next month again.

 

Darren is going to pursue a possible co-op with Siren at a U-14 girls level. He is going to research and get back to us next meeting.

Discuss and appoint Chairman Committee sheet. Positions that need to be filled and once filled the president will follow up with the individual (s) to see how they are doing. We need to hold people accountable for the responsibilities they sign up for. We have too many chairmen. The board members are to ask another member not on the board and see if they would be interested to help in any way. We are going to revise the positions and see if we can fine tune them.

Brad Jones is checking out what we can do to market the GYHA at the schools. Maybe use videos or handouts to promote the sport in a positive way to recruit players. Mike and Brad are going to figure out the Mini-Mite vs. In-House and look for suggestions on how to improve them.

Handbook that Sheila, Cyndie, and Tasha put together, great job and they have said they would do it again. They will update it accordingly.

Increased/advanced ice rental for the fall. Increase the rate to $130.00/hour for off time and $150.00/hour during season (after Nov. 1^st). Cyndie will contact other associations and promote selling our ice. Kim Jensen and Kim Johnson will help her. She will update us next month on her progress.

Confirm fundraising hours for upcoming season. It was raised to 25 fundraising hours per family and 10 hours for Mini Mites families.

Tori has an idea for fundraising and she is willing to head it up if she can use the money for renovations/changes in the concession stand. It is selling the Pirate card. We told her to go with it. Mike will report back.

Update on Lawsuit with paint company Sherwin Williams, they will be served papers and they have 45 days to respond. Mike will keep us posted on anything that might go on with this.

Cyndie is checking into a NASCAR raffle and she’ll get back to us.

Mike will be looking into WIAA players paying a registration fee to their own association.

Bob Normand wants to know if we should stay at the 3A level or if we should go back down to the 4A level. We feel that WAHA has to look into the area teams and the teams that go to state. Sheila will respond to Bob on our thoughts then she’ll report back to us.

WAHA’s annual meeting is next month and Mike wants 2 reps to go there and represent our Association and give our input. Mike and Cyndie will plan to attend.

Troy Jutting is coming over with Division 1 players to give a talk on hockey in general. Maybe have a banquet or whatever to have him to come and talk to the kids.

We need to get a handle on the keys for the rink. Roger is going to look into getting a locksmith to give us an estimate on new locks. He will report back next month.

Craig makes a motion to adjourn the meeting, Brad 2^nd the motion very quickly!!

The next meeting will be the 18^th of May at 6:00 p.m. at the St. Croix Grille. If you can’t make it please notify one of us. Remember that SCF board members and parents will be there to talk to us.

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