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Minutes from each board meeting will be posted after they are approved during the following monthly meeting.
Contents: (Updated August 11, 2010)
Archive:
Grantsburg Hockey Association Board Meeting
Members Present: Angie Bonander, Benton Jensen, Doni Jo Johnson, Jason Johnson, Michelle Lee, Corey Smestad
Members Absent: Rick Quimby
Guests: None
Benton called the meeting to order at 6:40 pm I. Treasurer’s Reports. On a motion by Jason and seconded by Corey, the Financial Report through 6/15/10 was approved. a. We are up to date on all bills. b. At the end of May, we renewed the main rink mortgage with Sterling Bank. As part of this financing we have paid off the other loan with US Bank.
II. Minutes from last meeting. On a motion by Jason and seconded by Angie, the minutes from the May 11 meeting were approved.
III. Old Business a. Big Gust. This went well. The lines went quickly and we went through about 20 pounds more of brats compared to last year. Profit was flat… maybe a little lower considering higher volume and additional donations. We should increase the Brat price to $3 next year… but keep it at $2.50 for the Fielder Ford coupons. b. Library. This event is on June 23 at 1:30. Michelle & Angie will work with Mitch Ryan to put this together. c. Associate Board Member. No updates. d. WIAA Lead School. Siren is going to be the lead school for the co-op.
IV. New Business a. Tournament Dates: We have set preliminary dates and prices for our 2010/2011 tournaments; these will be reviewed with a few other people before being finalized. i. Doni will contact the high school coaches (boys & girls) to see if we can get their schedule and take those games into consideration for tournaments. ii. We will try to have both Jr. Golds as early as possible. Possibly do December 4th, and then December 18th. Also, we will increase fees to $750. Instead of the 18th, we are considering a 4-day, 16-team tourney Thursday Dec 30 thru Sunday January 2. Doni will send out an email to Jr. Gold contacts to gauge interest. And we could still have the alumni game Saturday night. iii. Note: WAHA Playdowns are the 5th /6th of February. iv. Tentative Dates: Peewees December 11th. Bantams January 29th. Minis February 19th. Squirts are January 8th. Mites are January 15th. Girls is TBD. We’ll also establish 2 or 3 time slots per weekend that the tournament director will keep open for regular home games (except maybe the Bantam weekend.) v. Prices: Do both Squirts & Mites at $250. Bantams at $500. Everything else the same. No Gate Fees for Squirts and younger. vi. Advertising: Let’s Play Hockey ad is about $450. Will do this again this year but ask people on the registration form how they heard about our tourney and then re-consider the ad next year. b. Family Foods charge. We can no longer charge on account there. For next year, we will consider using a gift card that the concession manager would use. We could also keep a $50 card with tournament money for “emergencies.” Doni will also talk to Four Winds in Siren to see if they can provide service for us. c. Sponsor Signs: Michelle will send a list to Doni with sign sponsor details. We’ll work on adding signs this summer so they are painted and ready to install before ice-time. d. Fundraiser. Discussed coffee beans as a possible fundraiser for paying down registration. e. Grantoberfest. It is September 18th. Hockey would like to sponsor something (maybe the Pumpkin Bowling); Michelle to talk to Nikki about the activities on the list vs. doing the hockey shot again. f. WAHA Interstate Registration Change: Received a notice from WAHA updating the interstate player policy. Anyone from another state must first register in their state and then obtain a transfer waiver from their state of residence in order to be rostered in a Wisconsin affiliate.
The next board meeting will be Thursday August 5th 6:30pm. At 8:00 pm Corey made the motion to adjourn. Benton seconded. Meeting adjourned.
Grantsburg Hockey Association Board Meeting
Members Present: Angie Bonander, Benton Jensen, Doni Jo Johnson, Jason Johnson, Michelle Lee, Rick Quimby, Corey Smestad
Members Absent: None
Guests: None
Rick called the meeting to order at 6:04 pm I. Welcome New Members. Thanks to the new people on board, and the people who volunteered for additional years. II. Treasurer’s Reports. On a motion by Jason and seconded by Angie, the Financial Report through 5/11/10 was approved. III. Minutes from last meeting. On a motion by Jason and seconded by Angie, the minutes from the April 8 meeting were approved. a. No changes for the April 8th meeting. b. The minutes for the Annual Meeting were reviewed. The draft version is acceptable, once the specific income number mentioned has been deleted. IV. Old Business a. Formal List of Board Members. Contact names and positions were reviewed. V. New Business a. Mortgage Refinance. Our 3-year financing term is done, and we received a proposal from Sterling Bank to refinance with the following terms: i. $325,000 (this includes pulling out approximately $23,500 in equity) ii. Fixed rate of 6.95% for the next 3 years; 15 year amortization iii. Payment of approximately $2,920/month versus the current payment of $2,720/month iv. Secured with a mortgage on the Grantsburg Hockey Arena Michelle made a motion to accept these terms and complete the financing. Angie seconded the motion. Motion approved. Rick and Michelle will sign the bank documents. b. Lawn Mowing: Rachael Trittelwitz is coordinating it this summer. Right now the schedule is full. c. Big Gust Days. Kim and Ben are in charge. Duke and Arlen have committed to cooking. Need one more cooker. d. Library Program: We’ve been asked to present information on ice for the summer education program at the library. (June 23rd @ 1:30pm). We could hand out Open Skating Passes. Michelle & Angie will coordinate. e. Associate Board Positions. Notes on each position are listed: i. Mite Director, looking for someone new. Rick. ii. Girls Director, looking for someone new. Darren. iii. Rink Director, may be looking for someone new? Craig? iv. Tournament Director, Doni will do it, and is recruiting an assistant. v. Ace Coordinator, Rick will talk to Josh to see if he can do it again this year. vi. Web Master, Michelle. vii. Ref Scheduler, Ben. viii. Game Scheduler: WAHA/District 10. Kim. ix. Registrar. Angie B. x. Watercross Director . Mike & Duke are Co-Directors. xi. Concessions Coordinator.. Jodi Cordell. xii. Equipment Manager. Rachael T. f. WAHA Letter / Tier 1 Program. We discussed the impact of having a Tier 1 program in Northern Wisconsin would have to GHA and the feedback we will give to WAHA. g. Watercross Update: We are putting together a proposal to offer BYHA hours. This will alleviate some of the hours needed by GHA families during the weekend. Everything else is going very well. Camping is starting to fill up and there will be a new location for vendors. We are also going back to the old Fireworks vendor.
h.
WIAA Update. Webster is not going to be the lead school
on this anymore; this year it has been proposed that Siren do
it; it will probably rotate between the VI. Other a. None
The next board meeting will be Wednesday June 16 at 6:30pm. At 7:38 pm Corey made the motion to adjourn. Benton seconded. Meeting adjourned.
***DRAFT NOTES *** (Notes are approved at the next annual meeting in 2011) Grantsburg Hockey Annual Association Meeting
Board Members Present: Rick Quimby, Jeff Linke, Michelle Lee, Kim Jensen, Angie Bonander, Jason Johnson
Association Members Present: Angie Carter, Linnet Jensen, Benton Jensen, Brad & Sherri Jones, Colleen Roberts, Brent Roufs, Corey Smestad, Rachael Trittelwitz.
Meeting call to order: Rick called the meeting to order at 5:04pm
Reminder to have members sign in.
Review 08/09 Annual Minutes: - After review, Brad J. made the motion to approve the 08/09 minutes. Jeff L. seconded. Motion carried.
Review 09/10 Treasurer’s Report: - Rick Q. & Michelle L. presented the 09/10 year-end financial report. The report showed income and expenses over the past three seasons. While we didn’t make our optimistic budget on 09/10 income, we did very well controlling expenses and ended up about the same as last year… even a little better. - Income: Tournaments & Fundraisers were again key to keeping income on track. Hosting a State Tournament really helped. Ice Bowling also earned more this year (largely because of minimal expenses.) Overall income was up over last year. - Expenses: Expenses remained flat compared to last year. Utilities were about the same. Paying off a DR Tech debt and a Dehumidifier repair were two unbudgeted expenses that we were able to cover. We appreciate all of the help people offer to keep the rink in decent repair and keep our expenses down. Review 10/11 Budget: - Next year’s budget is similar to last year: we are optimistic the program will grow, we’ll do a better job filling our tournaments, that we’ll add a few more sponsors, and that our fundraising efforts will continue to go strong. Next year we will track WIAA income & expenses in a separate account so it is easier to see that the program income covers it’s own expenses. Also, we will once again expect to run a pretty lean program, and other than some new Plexi Glass and some work on the south end, not much is budgeted for incremental expenses over last year.
Kim J. made the motion to approve the 202009/10 Treasurer’s report and the proposed 2010/2011 budget. Jason J. seconded. Motion carried.
Old Business: 1. Work days and Off Season Activity - Rink close-down is complete. Rick Q. said we are going to “take the spring and summer off” as far as projects go. In the Fall Rick will schedule days where volunteers can help with some of the rink repair & improvement priorities, including the dry-land area and a bathroom at the south end. 2. Lawn Mowing - Craig Johnson will again coordinate lawn-mowing, and GHA families can contact him to get scheduled. Each mowing will give you a $75 credit toward registration. Also, we are now giving families $75 credit for snow-plowing in the winter.
New Business 1. Discussion on Registration Fee Change: - We do not expect a change in registration fees next year. We discussed offering a fundraising/product sale option for people if paying the cash fee proves difficult. For example, instead paying $X for registration, you can sell a specified number of items as a fundraiser. We expect that not everyone would do this… many may still opt to just pay cash. People agreed that this could be a good option; we know it is successfully offered within many other Hockey Associations. No specific product was identified as being “best”; and we ask everyone to continue to think about it and bring ideas to the board. No decision was made, but the board will pursue this and hopefully have a few options to propose before 2010/2011 registration.
2. Election of new board members (three positions available) - Because we changed from a 9-member board to a 7-member board last year, we are now “off track” with the number of terms expiring each year. Since it is a three-year term, we want to have 3, then 2, then 2 terms renewing each year. The current state is: · Board member positions up in 2010 = 3: Jeff L., Kim J., Rick Q. · Board member positions up in 2011 = 3: Jason J., Angie B., Vacant (Bill C.’s prior). · Board member positions up in 2012 = 1: Michelle L. - We have agreed to appoint Rick Q. to the Vacant Position expiring in 2011. Angie B.’s term will be modified to a term expiring in 2012. We thank Jeff Linke, Bill Cordell, and Kim Jensen for their service as their terms or service ended this year. Three positions now need to be filled, that will expire in 2013. - Nominations were opened: Corey Smestad was nominated by Rick Q., seconded by Brad J. Doni Jo Johnson was nominated by Angie B., seconded by Linette J. Ben Jensen was nominated by Michelle L., seconded by Doni Jo J. Brent Roufs was nominated by Rick Q., seconded by Jeff L. Kim Jensen was nominated by Doni Jo J., seconded by Angie B. - The vote was held and ballots counted. Corey Smestad, Doni Jo Johnson, and Ben Jensen were elected to the board with terms expiring in 2013.
3. Other: No other business was discussed.
Adjourn annual meeting. Rick Q. made the motion to adjourn the annual meeting. Angie B. seconded the motion. Meeting adjourned at 6:00 pm.
GHA General Board Meeting: April 11, 2010
Present: Rick, Benton, Michelle, Angie, Jason, Corey, Doni Jo.
Rick called the meeting to order at 6:05pm.
Nomination for new board positions: · Jason made a motion, seconded by Angie, to appoint Michelle as Secretary. Motion passed. · Rick made a motion, seconded by Jason, to appoint Michelle as Treasurer. Motion passed. · Rick made a motion, seconded by Michelle, to appoint Benton as Vice President. Motion passed. · Michelle made a motion, seconded by Angie, to appoint Rick as President. Motion passed.
No changes for the board members authorized as signers on the savings, general checking, or Watercross checking accounts are necessary at this time.
The next board meeting will be Thursday May 13th at 6PM at T-Dawgs.
General Meeting Adjourned at 6:12pm.
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