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Minutes from each board meeting will be posted after they are approved during the following monthly meeting.
Contents: (Updated October, 2011)
Archive:
Grantsburg Hockey Association Board Meeting
Members Present: Angie Bonander, Doni Johnson, Michelle Lee, Rick Quimby, Corey Smestad, Benton Jensen Members Absent: Kelly Gerber Guests: None
Rick called the meeting to order at 6:42 pm I. Minutes from last meeting. On a motion by Michelle and seconded by Corey, the minutes from the August 23rd meeting were approved as amended.
II.
Treasurer’s Reports. On a motion by Doni Jo and seconded
by Angie, the Financial Report for September was approved. a. Requests for Associate Board Member Positions i. Rachael T. is still willing to be the equipment manager. Rick talked to Grant about the ACE Coordinator position and he will be willing to do it. b. Registration i. Practice times will be the same as last year. ii. Coaches were talked about with possibilities. iii. It’s in the works to try and have a Girls U10 co-op team that would play a few games and have a handful of practices. Anna Hedrix is willing to coach these girls. c. Watercross i. Approved for next year with all the same permits and usages. July 20-22, 2012 are the dates. d. Co-op committee members i. Brad, Jeff, Mike, and Rick
IV. New Business a. WAHA Meeting Update. i. Match Penalty. They are asking for a member from each association to be on a board that looks at these. Rick Quimby will be our rep. ii. Coaching. It doesn’t matter what level a coach has on their coaching card anymore. They need to take an age appropriate class in regards to the level they are planning to coach. iii. Mites. This season you cannot have any full ice tournaments before Jan 1, 2012. Next season 2012-2013 all Mites will be required to play cross-ice. iv. Background Checks. These need to be done by November 15th. WAHA is paying for them again. They are good for 3 years and need to be done on Coaches, Managers, Board Members. v. Single Elimination for playdowns. They will go by league standings, Head coaches ranking teams, and other factors. We need to report scores to WAHA. Paying for playdowns will be by game. $60 for squirts, $70 for peewees, and $80 for Bantams. b. Zamboni. We are in major need of a zamboni. The refurbished white one that we have, we can no longer get parts for and our purple one needs a major fix. The board voted that by recommendation from Bennie, Rick, and Dave Roberts we are going to spend up to $30,000 on an ice resurfacer. Motion by Ben seconded by Doni Jo. c. Kelly Gerber (try hockey day). Kelly and Michelle are going to watch the presentation on Try Hockey for Free day. This will be November 5th and a kick off to Learn to skate. d. Grantober fest. We are having a dunk tank and have the slots filled. Rich Graves, Angie Bonander, Rick Quimby, Nick Hallberg, and Jason Johnson will be sitting in it. e. Other. i. We have been asked to put a graduate ad in the Grantsburg high school yearbook again for $30. Motion by Angie, Seconded by Michelle. ii. Fundraisers. We will be doing Wreaths and Butterbraids. Wreath Information will be coming around the 1st of October. iii. Locks will be getting changed. f. Rink Work Day. Tuesday October 18th 5:30-8:30 and Saturday October 22nd 8:00-4:00
The next board meeting will be Tuesday, October 18th at 7:00pm at the Rink. At 8:35 pm Michelle made the motion to adjourn. Doni seconded. Meeting adjourned.
Grantsburg Hockey Association Board Meeting
Members Present: Angie Bonander, Doni Johnson, Michelle Lee, Rick Quimby, Corey Smestad, Benton Jensen, Kelly Gerber Members Absent: None Guests: None
Rick called the meeting to order at 7:06 pm
I. Minutes from last meeting. On a motion by Michelle and seconded by Corey, the minutes from the June 20th meeting were approved as amended.
II.
Treasurer’s Reports. On a motion by Angie and seconded
by Corey, the Financial Report for July & August was approved.
III. Old Business a. Board and Associate board positions. i. Registrar- Angie Bonander ii. Mite Director/LTS Coordinator- Open iii. Tournament Director- Doni will do one more year iv. Rink Super- Corey Smestad v. Game/Ice Scheduler- Kim Jensen vi. Website/Communications- Kelly Gerber vii. Concession Stand- Open viii. Ace Coordinator- Open ix. Equipment Manager- Rachael T. Need to check to see if she is still willing to do this. x. Referee Scheduler- Benton Jensen
IV. New Business a. Watercross Update. Had a decent year. i. Watercross Positions. 1. Director- Rick Quimby 2. Camping Director- Jason & Michelle Lee 3. Vendor Directors- Kelly Gerber & Mike Alderman 4. Site Directors- Jason Johnson & Corey Smestad 5. Volunteer Directors- Doni Johnson & Janelle Smestad 6. Food Director- Angie Bonander 7. Treasurer- Linnet Jensen. On a motion from Ben and seconded by Corey, the Board approves these positions as listed.
A motion was made to remove Sheila Meyer, Duke Tucker, and Mike Alderman from Grantsburg Watercross accounts as signors. Replace with Linnet Jensen Treasurer, Ricky Quimby Director, and Kelly Gerber Vendor Director effective October 1st. On a motion by Michelle and seconded by Ben, the removal and replacing of signors was approved.
b. Tourney Dates (review), Prices, Etc. i. Jr Gold December 9-11, 2011 ii. Squirt December 16-18, 2011 iii. Jr Gold January 6-8, 2012 iv. PeeWee January 13-15, 2012 v. Bantam January 27-29, 2012 vi. Mite February 24-26, 2012 vii. Mini Mite February 25-26, 2012 Registration fees will remain the same, only charging gate fees at the Bantam and Jr Gold Levels.
c.
Registration Dates, prices, promotions, etc.
Registration dates will be Sept 20th 3:30-5:30 and
Sept 22nd 5:30-7:30 at the Middle School Commons.
Kelly is going to talk to Todd about making signs for
advertising. Michelle is going to make up the Rink work weeks
that will go Sunday to Saturday to have a registration for sign
up, will also have open skate sign ups, and Jr Gold sign ups
there. Rick is going to have practice times set. Each player
needs to bring with their birth certificate and USA Hockey
registration. First year skaters are free, same work and
fundraising hours, and guaranteed equipment. They have to pay
their own USA Hockey registration fee. We will not be offering
the Refer A Friend discount anymore. Mini mite work hours are
15, required to do all Fundraising, 10 winter fundraising hours,
and 10 watercross hours. We would like to involve the WIAA
program in our fundraising also with 50% of the proceeds going
to their team. We would like to do the Wreath Fundraiser by
Thanksgiving and the Butter Braids for Christmas.
d.
Start date for ice making. We need to have the ice ready
to go by November 1st. Depending on the weather we
are looking around October 17th to start the process.
e. USA Hockey updates. i. No checking in PeeWees ii. Try hockey for free day Nov 5th. Going to do this as part of Learn to Skate iii. Sept 12-18 Welcome Back week. iv. Coaching clinics: You can now coach any level by taking an age appropriate class that goes along with your coaching card.
v.
National Hockey Week is in February
f.
Grantoberfest is Sept 17th at the Fairgrounds.
Going to be doing a dunk tank. Need to contact the fire
department to fill it. Rick is going to make something to shoot
pucks at and each person gets 3 shots. Advertise Registration
and Learn to skate at the event. Going to give people coupons
for Free Hot Chocolate during Open Skate.
g.
Co-op Committee Members (Burnett & Grantsburg) Tabled
till next meeting
h.
Other Talked about Lawn mowing and need to get the
updated schedule to Michelle. Rick wants to look and see if
people are taking advantage of this or not. The next board meeting will be Tuesday, September 13th at 6:30pm. At 9:18 pm Michelle made the motion to adjourn. Doni seconded. Meeting adjourned.
Grantsburg Hockey Association Board Meeting
Members Present: Angie Bonander, Doni Johnson, Michelle Lee, Rick Quimby, Corey Smestad Members Absent: Benton Jensen, Kelly Gerber Guests: None
Rick called the meeting to order at 7:15 pm I. Minutes from last meeting. On a motion by Michelle and seconded by Corey, the minutes from the May 25th meeting were approved.
II. Treasurer’s Reports. On a motion by Corey and seconded by
Angie, the Financial Report through 6/15/2011 was approved. III. Old Business a. Board and Associate board positions. Michelle will be contacting the appropriate people to submit their position descriptions by July 1st. b. Open House for School. Rick talked to Katie Coppenbarger about doing a field trip prior to LTS. Need to talk to teachers then have it approved by Katie. Could also make it a science related field trip about making ice.
IV. New Business a. Watercross positions. The board discussed people to appoint for Watercross committee positions, as the current committee is ready to “rotate out”. In general, we would like this to be a four year position with the 1st year spent shadowing the current person. b. Big Gust Days Review. We sold out of brats this year. We talked about next year getting a big grill from Bernicks and getting less hot dogs. Rick is going to contact Kim about the extra hot dogs. c. Set Tourney dates. We will be keeping the registration fees the same, only charging gate fees at the Bantam and Jr Gold levels. i. Jr Gold December 9-11, 2011 ii. Squirt December 16-18, 2011 iii. Jr Gold January 6-8, 2012 iv. PeeWee January 13-15, 2012 v. Bantam January 27-29, 2012 vi. Mite February 24-26, 2012 vii. Mini Mite February 25-26, 2012
V. Other Business: Lawn Mowing- Need to start making phone calls to get more interest in doing it. The next board meeting will be Tuesday, August 9th at 7pm.
At 7:53 pm Michelle made the motion to adjourn. Angie seconded. Meeting adjourned.
Grantsburg Hockey Association Board Meeting
Members Present: Angie Bonander, Kelly Gerber, Benton Jensen, Michelle Lee, Rick Quimby, Corey Smestad Members Absent: Doni Jo Johnson Guests: None
Rick called the meeting to order at 7:25 pm
I. Minutes from last meeting. We reviewed the draft minutes from the April 7th annual meeting. No changes were noted. These will be approved at the next annual meeting. Minutes from the April 7th general board meeting (that followed the annual meeting) were also reviewed. On a motion by Kelly and seconded by Angie, the minutes from the April 7th, 2011 general meeting were approved.
II.
Treasurer’s Reports. On a motion by Benton and
seconded by Corey, the Financial Report through 3/31/2011 was
approved. III. Old Business a. None
IV. New Business a. WAHA Registration. We have already registered GHA. We also want to register for hosting State Tournaments. Tournament Sanctioning will be in the fall. b. Big Gust Days. Kim is managing this. We will charge $3 per brat and $2 per hot dog (but keep the price the same for Fiedler Ford’s coupons.) The Jensen’s are hoping to get pop donated and also have a good grill donated for use. c. Board and Associate board positions. It’s time to clarify role definitions for all positions. This will help people understand “who does what.” People in current positions should always be thinking ahead about who could step in to their role in the future. We briefly discussed the Executive team roles: i. President and Vice President seem fairly clear (and are defined in the handbook.) ii. Treasurer will manage all financials and reporting. They will handle deposits and billing. Treasurer also provides start-up money for the concession stand and special events. iii. Secretary takes notes at board meetings, communicates and manage meeting times, manage association-wide emails (must be approved by President or VP) and ensures that materials are prepared for all meetings (such as annual meeting sign-in sheets, etc.)
d. Registration and Growing the Program i. We continue to plan for registration and brainstorm ideas for growing our program. We still think we will lower registration fees significantly; but we need to be careful on controlling other costs. One thing we could do is add a jersey fee (maybe $25) and then people could “sell back” the jersey for a lower amount at the end of the season. Later this summer we will make plans for advertising registrations and publicizing the changes in costs and less travel for the younger teams. Maybe include a promotion / thank you to our sponsors along with a registration ad in the local paper. Another idea is an “Open House at the Rink” at the beginning of the season for the elementary school (make it a party; involve the High School.) Rick will talk to the School Board about this.
e. Upcoming activities: i. Watercross is in July. We need to identify people to step into the roles as current board members step out (including managing the Food Tent and managing the Campground registration and camping.) ii. Business Sponsors: Kelly will work with sign sponsors again; she would like an updated list of businesses that already have signs. iii. Grantsburg Fair. We would be interested in participating in being involved with a float or something in the parade. We could also see about having a booth or board at the Fair to have pamphlets for registration (maybe an Early Bird special.) We will talk about this more at our June meeting.
V. Other Business: The annual meeting for the WAHA region was held recently. We talked about the proposed rule changes and other business addressed at the meeting.
The next board meeting will be Wednesday, June 15th at 7pm.
At 9:05 pm Michelle made the motion to adjourn. Kelly seconded. Meeting adjourned.
Board Members Present: Rick Quimby, Jason Johnson, Doni Jo Johnson, Michelle Lee, Benton Jensen, Angie Bonander, Corey Smestad, Duke Tucker (Watercross Executive Director)
Association Members Present: Rachael Trittelwitz, Caleb Hancock, Ted Gerber, Kelly Gerber, Brad Jones, Sherri Jones
Meeting call to order: Rick called the meeting to order at 7:10pm
Reminder to have members sign in.
Review 09/10 Annual Minutes: - After review, Brad J. made the motion to approve the 09/10 minutes. Angie B. seconded. Motion carried.
Review 09/10 Treasurer’s Report: - Rick Q. & Michelle L. presented the 10/11 year-end financial report. - Income was very close to last year, and close to budget. We were lower on tournament income and fundraising than expected; but because of equity taken during our refinance, we made up these shortfalls. - Discussed Tournament Income. Next season we need to focus on filling our tournaments – it has a significant impact on our income. - We discussed “WIAA income” shown on reports, and explained that these are funds raised by the Blue Line club, and then GHA uses this money directly to pay for WIAA costs. High School Gate money also “passes through” to pay for High School hockey. We are discussing other ways that the High School program is funded. - For expenses, it was explained that our expenses were also very close to the previous year’s expense rate. All utilities are being closely tracked; we did show a reduction in electrical costs. - It was reported that we took out equity during the 2010 refinance of our primary mortgage, and this was used to pay down other debt and fund a capital improvement (new lights). This money was included in the “Income” portion of the report shared at the meeting. Ted G. suggested this money should not be reported with “Income” to more accurately show our income vs. expense rate. The financial report shall be amended as such. - Duke T. made a motion to accept the financial report as amended; Jason J. seconded. Motion carried. Old Business:
-
Watercross: Duke T. provided an update on this important
fundraising event. April 20th is the primary meeting
to really kick things off for their 12-person committee.
Extreme sledding will be a part of the show again (and will be
bigger and better.) Even better Fireworks are planned.
Association members are asked to plan on week nights prior to
the event to help with lake weeds (skaters Bantams and older
also encouraged.) Watercross is July 15, 16, 17. Duke is
working very closely with all the local business and we need to
make sure we appreciate their support and sponsorships.
Manpower is always the biggest issue, so all GHA families should
be ready, willing, and able to help out. The attendees thanked
Duke for all he does. - Rink Work: Upcoming Work Days – May 21st is a rink work-day. This year we are trying to create a fun family-day with a roller hockey tournament and barbecue. Work will start at 9am. The food will be at 3pm. Managers should call parents. - Lawn Mowing: Each summer hockey families do the mowing and weed whipping around the rink about once a week. This year we will start at the end of April. It’s a great way for people to earn credits toward their registration fees. People should contact Rachael Trittelwitz to sign up.
New Business: Registration Numbers and Fees: Fees are set by the board every year. In an effort to gain more players, we are considering lowering the fees significantly. Rick discussed a new fee schedule, and changes to the fundraiser requirements. Players required to pay a USA Hockey fee would continue to pay their own fee. Meeting attendees discussed a fee structure such as this:
These changes were discussed, but shall not be finalized until the board sets registration fees in the fall. However, feedback was positive. No other suggestions were made.
We also discussed ways to grow the program. The Learn To Skate program is a big help. Opportunities to expose young skaters to the High School program also help. Perhaps having a Varsity lead “clinic” or a mini-mite scrimmage between Varsity Game periods would have an impact.
Budget for 2011/2012: The budget proposal for 2011/2012 was presented. It is similar to the previous year. A question was asked about budgeting for a capital improvement (as pervious years show improvements on the budget.) But until additional income can be found for the budget, we are not budgeting for any extra-ordinary expenses.
Jason J. made a motion to approve the 2011/2012 budget as stated. Brad J. seconded. Motion carried.
Election of Board Members: The board stands as follows, with two positions open: · Board member positions expiring now in 2011 = Jason J., Rick Q. · Board member positions up in 2012 = Michelle L., Angie B. · Board member position up in 2013 = Corey S., Ben J., and Doni Jo J. Nominations were taken from the floor. Rick Q. was nominated by Angie B., Michelle L. seconded. Kelly G. was nominated by Jason J., Doni Jo J. seconded. No other nominations were brought forward. Nominations were closed and Rick Q. and Kelly G. were welcomed to the GHA board without a vote. The board also thanked Jason Johnson for his service.
Other Business: · We discussed having a banquet committee. The board will pursue this. · Associate positions will be addressed at a later date.
Adjourn annual meeting: Rick Q. made the motion to adjourn the annual meeting. Doni Jo seconded the motion. Meeting adjourned at 8:47 pm.
GHA General Board Meeting:
Present: Rick, Benton, Michelle, Angie, Kelly, Corey, Doni Jo.
Rick called the meeting to order at 8:55pm.
Nominations for new board positions: · Rick made a motion, seconded by Ben, to appoint Doni Jo as Secretary. Motion passed. · Kelly made a motion, seconded by Corey, to appoint Michelle as Treasurer. Motion passed. · Doni Jo made a motion, seconded by Rick, to appoint Benton as Vice President. Motion passed. · Michelle made a motion, seconded by Angie, to appoint Rick as President. Motion passed.
No changes for the board members authorized as signers on the savings, general checking, or Watercross checking accounts are necessary at this time.
The minutes from the March 2011 meeting were reviewed. Doni Jo made a motion to approve, seconded by Angie. Motion carried.
Review of the financial report for the April 2011 meeting (report through 3/31/2011) was tabled until the May meeting.
The next board meeting will be Saturday May 21st at the rink.
The General Meeting Adjourned at 9:12pm.
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